Agree what satisfactory means.
Use room-specific tasks rather than one impression of the building. Distinguish missed tasks, recurring problems and requests outside the scope.
Record an issue without exposing sensitive information.
Identify the area, task, observation and date. Use an agreed channel. Do not include people, confidential documents or security details in photographs.
Close the loop.
Agree who assesses issues, authorizes extra work and confirms corrections. No response-time or re-clean guarantee is established for this project.
Review patterns.
Repeated issues can indicate unclear tasks, access problems or a scope that no longer fits occupancy. Document agreed changes.
Continue with Scope & frequency.