Make an area list.
Separate restrooms, entrances, breakrooms, work areas and circulation spaces. Identify tenant-controlled rooms and restricted areas before counting the work.
Continue with Recurring janitorial.
Write an observable result.
Replace “keep the lobby clean” with a defined task and outcome. Ask bidders what they will inspect and which conditions need escalation.
Choose frequency by conditions.
Busy touchpoints and visibly soiled areas need different consideration from lightly used rooms. CDC general facility guidance distinguishes cleaning from disinfection and excludes healthcare-specific programs.
Review what is actually happening.
Track recurring misses, occupancy changes and seasonal soil. Adjust the scope by agreement rather than quietly adding work to a fixed visit.
Continue with RFP & scope of work.
Use a simple scope sheet.
Record area, task, proposed frequency, responsible party and acceptance check. The specimen below is a planning structure, not a provider operating procedure.
| Area | Question to resolve | Set at walkthrough |
|---|---|---|
| Entry & reception | Mats, surfaces and presentation | Tasks & frequency |
| Restrooms | Usage and supply responsibility | Tasks & replenishment |
| Work areas | Occupied hours and desk boundaries | Access & exceptions |
This illustrates a planning structure, not an approved provider procedure.