Describe the facility and boundaries.
List areas, uses, approximate cleanable size, surfaces and occupancy. Mark excluded rooms and separately scoped tasks.
Use an area-and-task schedule.
State the task, proposed frequency and expected result. Ask bidders to identify assumptions instead of providing an unexplained all-inclusive figure.
Continue with Scope & frequency.
Ask for a structured response.
Request supervision approach, supply allocation, relevant evidence, exceptions and pricing format. Use a consistent clarification process.
Define the comparison.
Consider fit, completeness, management approach and terms alongside price. Keep procurement requirements specific to the organization.
Continue with Compare providers.
| Area | Question to resolve | Set at walkthrough |
|---|---|---|
| Entry & reception | Mats, surfaces and presentation | Tasks & frequency |
| Restrooms | Usage and supply responsibility | Tasks & replenishment |
| Work areas | Occupied hours and desk boundaries | Access & exceptions |
This illustrates a planning structure, not an approved provider procedure.